Experience with externally hosted mail services?

Started by tdalej, January 04, 2026, 07:00:21 PM

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Admins -- If this is off topic for this forum, please remove/delete this.

I have been coasting a long with email services from yahoo for a long time, but enshitification hs taken it's toll.
I have over the years set up my own mail servers in my domains - but I know I don't have the bandwidth to do the administratoin needed to keep the service healthy and clean. 
So, I'm looking for a reliable hosting provider that I can use for IMAP/SMTP services - One that doens't use Google, Amazon, etc. - and I'd like to gp with a company that as ethical as coproprations can be.
I have spent thta last week or so going through reviews and web sites from countless providers -- in most cases, email seems to primarily be a web site hosting add on. 
I have my own domain(s) and already host web sites for each locally.

I have a list of criteria that are required:
IMAP + IMAP Storage - prefer 20GB per mail box or more
SMTP
5 mailboxes at a minimum, but would much prefer accounts managed at domain(s) level so that I can create/remove mailboxes as needed.
Unlimited Aliasing

A Nice to have but not currently in use is Shared Calendars.



The marketing fluff around this is ... very strong.
And there are a lot of them out there.

I'm tossing rocks in the pool at this point in the hope that someone out there has a provider they are happy enough with that they will reccomend them, so I can narrow the field a bit.





January 04, 2026, 07:07:20 PM #1 Last Edit: January 04, 2026, 07:10:46 PM by Monviech (Cedrik)
Best just host a Plesk or cPanel server on a vps somewhere.

For my emails I host 2 plesk servers with a cloud provider.

I think total cost is ~30€ or so per year for both of them unlimited traffic etc.

Benefit is you can do whatever you want, drawback you need a bit of admin experience so theyre configured correctly and safe.
Hardware:
DEC740

There is a free tier of the Axigen self hosted mail server software, which I find quite nice. Rich feature set, good UI. The free tier is limited to 10 mail boxes.

https://www.axigen.com/mail-server/free/
Deciso DEC750
People who think they know everything are a great annoyance to those of us who do. (Isaac Asimov)

I'd really rather not have to manage the email server.
Not impossible but I'd rather let someone else deal with that bit of it.
And I have been using Yahoo for a long time -- Since they first started offering email addresses -- it had almost all of that when I first set up, but as generally happens, enshitification has taken over.
Time to move.

I don't mind paying for the service, just not exorbitant amounts.

I'm starting to look atservices (like fastmail) that allow a free period to see the feature and support response.
I just went through fastmail and for some reason even though dnschecker.org shows the proper DNS record propagation, fastmail still shows them in an error state.  :/